Tour budgets
Bring in an existing budget or work from supplier quotes, and review the costs yourself.
Built for group travel operators
Your next departure.
Under control.
Bring budgets, supplier payments, deadlines and open questions into one workspace—so you know what needs attention before departure.
14 days free, then US$15/month. No card needed. By invitation during the pilot.
YOUR DEPARTUREIllustrative example
Coastal discovery
12–21 October · Group tour
OverviewBudgetPayments & tasks
A clearer view of what comes next
Confirm the hotel balanceSupplier payment · due 15 September
To doCoach quote reviewedCost recorded in the tour budget
CheckedCheck the rooming-list deadlineKeep the supplier’s cut-off in view
To do The numbers and the next steps, together.
Tour budgetsSupplier payment trackingDeadlines & tasksOpen questionsBasis assistant
There’s a lot behind a great departure
The trip is coming together.
The information is everywhere.
A budget in a spreadsheet. A revised quote in an email. A payment date in someone’s notes. Keeping a tour on track shouldn’t mean piecing the same story together every time.
SpreadsheetsSupplier emailsNotes & terms
One departure. A clearer picture.The costs, commitments and next steps together.
From planning to departure
The details behind
every departure.
Start with one tour. Bring the budget and the supplier commitments into the same working space.
Payments and deadlines
Track supplier deposits and balances, record payments, and keep deadlines and tasks beside the departure they belong to.
Supplier follow-ups
See what still needs checking. Prepare supplier follow-ups and export a working pack for your team.
You review the extracted details and decide what to use. Viabasis tracks supplier payments; it doesn’t send money or emails on your behalf. Not a booking or CRM system. Viabasis keeps no traveller records and does not invoice clients.
Meet Basis · Your departure assistant
An extra set of eyes on every departure.
Ask Basis what needs attention or which supplier payments are still open. It works from the records in that departure and shows what supports its answer.
- Grounded in your departure — budgets, deadlines, payments, tasks and reviewed supplier details.
- Useful next steps — review a suggested task before adding it to the departure.
- You stay in charge — questions and answers are saved with the departure. Basis does not send emails or pay suppliers, and it changes working records only when you confirm an action.
BasisDeparture assistant
What needs attention before departure?
Here’s where I’d start — deadlines have a habit of choosing the order for us.
Hotel balance
Recorded status: to do · due 15 September
Supplier payment record · recorded when askedRooming-list deadline
Recorded status: to do · due 18 September
Departure task board · recorded when askedAnswers from this departure’s records
- 1
Add a tour
Bring in a current budget, or start with trip details and supplier quotes.
- 2
Check the details
Review the costs. Confirm what’s known and keep unanswered questions visible.
- 3
Keep it up to date
Record supplier payments, check deadlines and follow the work as departure approaches.
The founding offer
Try it on a real departure.
See whether Viabasis makes your day-to-day work easier before you pay anything.
Start with 14 days free
US$15 / month
After 14 days, keep saving for US$15 a month. Without a subscription your tours stay viewable and exportable, read-only.
After your free days it is US$15 a month, held at that price for 12 months.
- No card needed to get started
- Nothing is charged unless you subscribe
- Cancel renewal any time
Tell us about your business in the access form.
Why we built Viabasis
Different countries.
The same daily challenges.
Working with group tour operators in different countries, we kept seeing the same challenges behind every departure.
Information everywhere
Quotes in emails. Costs in spreadsheets. Terms in supplier documents. Getting the full picture meant piecing it all together—again.
Decisions without a clear view
How would a cost change affect the price or margin? Could an optional experience add value for travellers and improve profitability?
Deadlines with consequences
Deposits, confirmations and cancellation dates all needed attention. Missing one could mean a penalty or a last-minute scramble.
That’s where Viabasis began. A clearer place to bring the details together, understand their financial impact and manage each departure with confidence.
A few things you might be wondering
How do I get access?
Viabasis is currently an invitation-only pilot. Request a free trial using the access form and tell us a little about your company. We’ll help arrange your workspace. Already invited? Sign in here.
Can I start with a tour I already run?
Yes. Choose “Bring in an existing departure,” add the working budget, supplier email, quote, or notes, and review what Viabasis found before using it.
Do I have to trust the AI’s numbers?
No. Extracted information is a starting point for review. You can inspect and correct it; the budget is calculated from the facts and rules you use.
Does Viabasis make supplier payments?
No. It helps you track amounts, due dates and payments you record. You continue to make payments through your usual banking or payment service.
What happens after the free days?
After your 14 free days, a 7-day grace keeps everything saving while you decide. To keep saving after that, subscribe for US$15 per month, held for 12 months from your first payment. Without a subscription your tours stay viewable and exportable, read-only. Nothing is charged unless you subscribe. For help or to stop a subscription, contact support@viabasis.com.
Where can I learn about my data?
Read how Viabasis handles your data, including the role of AI services, before uploading your documents.
Less piecing things together
More clarity for your next departure.
Request a free trial14 days free · No card needed · Invitation-only pilot